Board Meeting Minutes | January 2018

ADA COMMUNITY LIBRARY
BOARD OF TRUSTEES

The Ada Community Library Board of Trustees held its monthly board meeting on January 16, 2018 at the Lake Hazel branch. Board members present were Carol Mills, Julie Oberle, Steven Ricks, and Anita Lochner. Staff members present were Mary DeWalt, Martha Beller, Kristi Haman and Monika Pomper.

  1. MONTHLY MEETING OF THE BOARD OF TRUSTEES IS CALLED TO ORDER.
    Carol Mills called the meeting to order at 4:18 pm.
  2. CONSENT AGENDA
    1. Changes or additions to the agenda.
    2. The minutes of the November monthly meeting were presented.
    3. The Financial statements for November and December were presented.
      JO moved to accept the consent agenda, SR seconded, the motion carried.
  3. DECLARATION OF TRUSTEE VACANCY – New Trustee Consideration
    The board declared a vacancy on the board. A new trustee applicant attended the meeting, the board introduced themselves. SR moved to accept Tanya Hjorth as a trustee, JO seconded, the motion carried. Carol gave Tanya Hjorth the oath of office as a board trustee.
  4. DIRECTOR’S REPORT, PUBLIC WRITTEN CORRESPONDENCE
    The board briefly discussed the report.
  5. QUARTERLY REPORTS
    Reports for circulation and each of the four branches were presented and discussed.
  6. UNFINISHED BUSINESS
    1. Revisions to Personnel Policy
      The board discussed the remodel of the current policy, using ICRMP’s generic policy example as a guideline. The board will research the policy as an ongoing project.
  7. NEW BUSINESS
    1. Review of Audited Financials
      The board reviewed the financials, JO moved to accept the audited financials, AL seconded, the motion carried.
    2. Appendix A – Patron Information Retention Procedures to Policy on Confidentiality of Library Records
      The board reviewed the updated appendix.
  8. DATE OF NEXT MEETING AND ADJOURNMENT
    The next monthly meeting will be held at the Lake Hazel Branch on February 20th, 2018 at 4:15pm. SR moved to adjourn the meeting, TH seconded, the meeting adjourned at 5:45 pm.

Respectfully submitted,
Mary DeWalt