Board Meeting Minutes | June 2013

ADA COMMUNITY LIBRARY
BOARD OF TRUSTEES

The Ada Community Library Board of Trustees held its monthly board meeting on June 19, 2013 at the Star branch. Board members present were Steven Ricks, Anita Lochner, Carol Mills and Julie Oberle. Staff members present were Mary DeWalt, Joy Lear and Martha Beller.

  1. MONTHLY MEETING OF THE BOARD OF TRUSTEES IS CALLED TO ORDER.
    Julie Oberle called the meeting to order at 4:27 pm.
  2. CONSENT AGENDA
    1. Changes or additions to the agenda.
    2. The minutes of the April 16, 2013 monthly meeting were presented.
    3. The Financial statements for April and May 2013 were presented.
      Julie Oberle moved to accept the consent agenda, Anita Lochner seconded, the motion carried.
  3. DIRECTOR’S REPORT, CORRESPONDENCE AND PUBLIC COMMENT
    The board briefly discussed the report.
  4. QUARTERLY REPORTS
    None for this meeting
  5. UNFINISHED BUSINESS
    1. Emergency procedures
      The board discussed various suggestions, management will discuss and have a recommendation for the board at a later meeting
    2. Photo releases
      The board discussed several options and decided that the present policy is sufficient.
    3. C. Other
  6. NEW BUSINESS
    1. Trustee business: Oath of Office, Election of officers, committee appointments, monthly meeting day/time
      Steven Ricks moved to have the same officers as last year, Julie Oberle seconded, the motion carried. Carol Mills remains Chair, Jason Meyers as Vice Chair, and Julie Oberle remains Treasurer. Steven Ricks Administered the oath of office to Carol Mills and Julie Oberle. Monthly meeting will remain the 3rd Tuesday of each month.
    2. Review of committees- additions/modifications
      The board discussed being more involved with the various committees of the library. The budget committee will be Anita Lochner and Julie Oberle. Bylaws and Policies committee will be Steven Ricks and Carol Mills.
    3. Annual review of bylaws
      The board briefly discussed the bylaws, no revisions or changes were made.
    4. Personnel policy revision
      The board discussed proposed revisions to the Attendance and Punctuality policy, and the Sick leave policy.
    5. Other
  7. DATE OF NEXT MEETING AND ADJOURNMENT
    The next monthly meeting will be held at the Lake Hazel Branch on July 16, 2013 at 4:15pm. Carol Mills moved to adjourn the meeting, Julie Oberle seconded, the meeting adjourned at 6:08pm.

Respectfully submitted,
Mary DeWalt